The Purchasing Division coordinates the procurement of goods and services for the County by implementation and maintenance of a system in full accordance with requirements set forth in General Municipal Law, Section 103, l 04A and l 04B, as well as County Law.
In addition to serving all County Departments, this division also serves qualified outside agencies, local municipalities, towns, and villages. Jefferson County will assist in the continued development and enhancement of a county wide Purchasing cooperative to further reduce costs to all agencies involved.
Vendors seeking information about County contracts can request specific details and register for any future bids of interest. Get to Know Us
Purchasing welcomes vendor contacts and is interested in increasing the interest and participation, by vendors, in our procurement program. Purchasing is particularly interested in keeping abreast of current products and services. We maintain a file of catalogs, product literature and price listings and welcome updates and new information. Purchasing's general phone number can assist you with finding the buyer of your commodity.
We believe that an open, competitive atmosphere is most beneficial to both buyer and seller, and it is our policy to foster this environment. The County has adopted policies and guidelines according to New York State Municipal Law Sections 103,104A, and 104B regarding procurement. Our Process
Business is conducted by informal and formal bid. Informal bids request quotations for goods and services with a projected cost of under $ l 0,000.00 whenever possible, we endeavor to solicit three vendor quotations.
Formal Bids request quotations for goods and services with a projected cost of over $ l 0,000.00. Formal bids are advertised in the Watertown Daily Times and Syracuse Post Standard classified section.
Purchase orders are a contract between a vendor and the County for specified goods and services. No merchandise should be shipped nor any service performed without an authorized purchase order. In the case of telephone orders, a purchase order number is given. Purchase order numbers must appear on all shipments, delivery slips, and invoices. Orders are understood to be shipped FOB destination unless otherwise specified on the Purchase Order.
Freedom of Information Act
The Division of Purchase will provide vendors with bid results. Vendors must request bid results in writing. Mail or fax requests are honored. Please include the bid number and mail-to-address.